Can An Apostille Be Rejected? What To Do Next

You’ve gathered your documents, completed all the necessary steps, and are ready to get your apostille. However, what happens if things don’t go as planned? Can an apostille be rejected? Unfortunately, yes—apostilles can be rejected, and this can throw a wrench in your plans, especially if you’re working against a tight deadline.

The good news? This doesn’t have to be the end of the road. Let’s see what might cause an apostille rejection and how to fix it quickly so you can move forward with confidence.

Why Can an Apostille Be Rejected?

There are several reasons why an apostille may be rejected. Knowing these common causes can help you avoid mistakes and speed up the process.

Incorrect or Missing Signatures

One of the most common reasons for rejection is incorrect or missing signatures. An apostille certifies the signature of the official who signed the document. 

If the signature is unclear or doesn’t match official records, the apostille may be rejected. The document must also have the right signatures from officials authorized to sign documents that are to be apostilled.

Invalid or Outdated Documents

A document that has expired or is outdated may not be accepted for apostille. For example, an outdated marriage certificate or a birth certificate issued years ago may not meet current standards. Always check that your documents are up-to-date before submitting them for apostille.

Documents Not Eligible for a Federal Apostille.

Certain documents, including birth certificates, marriage certificates, and transcripts, are ineligible for federal apostilles and may necessitate alternative procedures, such as state-level apostilles. Documents within this classification are not eligible for federal apostille certification.

Improper Formatting

If your document does not meet the proper formatting requirements, it might be rejected. Apostille authorities have strict guidelines regarding how documents should appear. 

For example, if a document is not properly signed, sealed, or notarized, it may be rejected for apostille processing.

Lack of Jurisdiction or Incorrect Notary

A document that has been notarized by an unauthorized notary or in a jurisdiction that does not handle apostille services may be rejected. It’s important to make sure that your notary is properly licensed and that the document was notarized in a jurisdiction that issues apostilles.

Mistakes in the Apostille Request

Sometimes, mistakes in the apostille application itself can cause a rejection. This includes incorrect information on the request form, such as the wrong country of destination or errors in the document details. 

Always double-check the apostille application form before submitting it.

Incomplete Notarization

If your document needs to be notarized before it can be apostilled, incomplete or incorrect notarization can cause problems. The notary must complete all the necessary sections, including the signature, seal, and date. Missing details can cause delays or rejection.

The Country of Destination Has Specific Requirements

Some countries have very specific apostille requirements. If the document is being sent to a country with additional rules, such as requiring document translation or extra certification steps, it may be rejected. It’s important to check the requirements of the country where the document will be used.

What To Do If Your Apostille Is Rejected

Review the Reason for Rejection

The first step is to understand why the apostille was rejected. Review any feedback or notes from the issuing authority to pinpoint the issue. Once you know what went wrong, you can take the necessary steps to correct the problem.

Correct Any Errors

If the rejection was due to an error on the document itself, such as an incorrect signature, outdated information, or missing details, correct the issue as soon as possible. This might involve getting a new copy of the document or having the signatures rechecked.

Verify the Eligibility of Your Document

Double-check if your document is eligible for an apostille. If it turns out that your document can’t be apostilled, you may need to pursue an alternative route, such as embassy legalization or another form of authentication.

Get New Notarization If Needed

If the rejection occurred due to improper notarization, it’s best to have your document notarized again by an authorized professional. This may require visiting a notary in the correct jurisdiction to meet all the legal requirements for apostille processing.

Apply for Apostille Through the Correct Jurisdiction

If your document was rejected due to the wrong jurisdiction, make sure it’s submitted to the appropriate government office for apostille. Each state in the U.S. has its own apostille office. Apply in the right place to avoid further delays.

Consider Professional Help

If the rejection is confusing or you’re unsure how to proceed, consider seeking professional help. Apostille Corp can guide you through the process and help you get the apostille without mistakes or delays. Our team can carefully review your documents, identify any errors or missing information, and provide clear instructions on the next steps.

Working with experienced professionals, you can avoid common mistakes that lead to delays or rejections. We streamline the process to make sure your apostille is issued correctly and efficiently.

Resubmit the Document

Once all issues are corrected, you can resubmit your document for apostille. Follow all steps correctly and adhere to the jurisdiction’s guidelines to avoid future rejections.

Reliable Apostille Services in NYC, New York – Get Your Documents Legalized Today

An apostille can be rejected for a variety of reasons, from incorrect signatures to improper notarization. Understanding the causes of rejection and knowing the next steps can help resolve the issue quickly.

If you’re facing issues with apostille rejections or need help with document legalization, don’t hesitate to contact us at Apostille Corp. With over 10 years of experience, we specialize in apostille services for all types of personal and corporate documents across the U.S. We understand the importance of accuracy and efficiency. Our team is ready to assist you every step of the way.Located in New York City, New York, we offer fast, same-day apostille services and mobile notary options throughout the tri-state area. Reach out today at 718-751-6254 or via WhatsApp at 929-648-0882. We’re here to help you get the apostille you need, without the hassle.